PDFBase
NewSnapInbox

Attachments in. Database records out.

Point PDFBase at a Gmail or Outlook folder. Every PDF, DOCX, image or spreadsheet that lands becomes a structured record — automatically. We don't build an inbox. We just read what's already in yours.

See the demo
What it does
  • · Watches a folder/label you choose
  • · Extracts entities + attributes from attachments
  • · Creates or updates records using your templates
What it isn't
  • · Not an email client. Gmail and Outlook stay where they are.
  • · Not a messaging tool. We don't send, reply, or read threads.
  • · Not OCR. It's structured database creation.
01
Connect inbox
Gmail or Outlook
02
Create a rule
Sender or keyword → template
03
Attachment lands
PDF, DOCX, image, sheet
04
Record appears
Created or updated

Connected accounts

Inboxes PDFBase is listening to.

deals@wefillspace.com
Inbox / Brochures
gmail · active
Last sync 2 min ago
ops@northants-logistics.co.uk
Inbox / Suppliers
outlook · syncing
Last sync now

Ingestion rules

What turns into what.

Warehouse Brochures
187 records so far
Agents (Savills, JLL, Knight Frank)
PDF
Warehouse database
On
Plant Catalogues
42 records so far
growers@hayloft.co.uk + 4 others
PDFDOCX
Plant database
On
Vehicle Inspection Reports
311 records so far
Driver tablets · ANY
PDFImage
Fleet database
On
Supplier Product Sheets
0 records so far
suppliers@*
PDFXLSX
Supplier database
Off
Study Notes
76 records so far
scanner@home.local
PDFImage
Revision database
On

Processing queue

Live — attachments being structured right now.

Unit B4 Crick 220 — particulars
From alex.cook@savills.com · Crick220_brochure.pdf · 4.2 MB
Rule: Warehouse Brochures
Extracting
March yard inspection — DAF 18T
From driver-tab-04@northants · inspection_0312.pdf · 1.1 MB
Rule: Vehicle Inspection Reports
Extracting
Spring 2026 perennials
From growers@hayloft.co.uk · spring26_catalogue.pdf · 9.8 MB
Rule: Plant Catalogues
Queued ~40s
Magna Park 410 — please confirm spec
From j.patel@knightfrank.com · MagnaPark_410.pdf · 3.7 MB
Rule: Warehouse Brochures
Needs review

Processed documents

From inbox to record — with evidence linked.

08:14 today·Record created
Crick 175 — available particulars
From alex.cook@savills.com
Crick175.pdf· Warehouse Brochures
Extracted record
Unit A2, Crick 175
Northants · 175,000 sq ft · Available now
Clear height
12.5 m
Dock doors
18
Yard depth
50 m
EPC
B
Yesterday·Record updated
Hayward kiwi — updated pollination notes
From growers@hayloft.co.uk
hayward_update.pdf· Plant Catalogues
Extracted record
Actinidia deliciosa 'Hayward'
Kiwifruit · 3 fields updated
Pollination
Female — needs male
New: Chill hours
600–800 h
New: Yield/vine
45–90 kg
Source page
p. 14
Mon·Record updated
DAF 18T — March inspection
From driver-tab-02@northants
daf_18t_mar.pdf· Vehicle Inspection Reports
Extracted record
DAF LF 18T · NX24 KLM
Fleet record updated
Mileage
84,210 mi
Defects
0 critical · 2 minor
Next service
12 Jun
Inspector
M. Reilly
Inboxes connected
2
Active rules
4
Records from email
616

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Forward a PDF to PDFBase. Get a structured record. No typing.